Application and Privacy Policies
Notice of Collection
The Rotman School of Management, University of Toronto respects your privacy. Personal information you provide to the Rotman School is collected pursuant to section 2(14) of the University of Toronto Act, 1971. It is collected for the purpose of administering admissions, registration, programs, Rotman-related participant activities, advancement, and for the purposes of statistical reporting to government agencies. Please be aware that your email address may also be shared with the Financial Times only for the purpose of collecting information for their annual business school rankings, after which they will delete your email address. At all times it will be protected in accordance with the Freedom of Information and Protection of Privacy Act and the Government of Canada Anti-Spam Legislation (CASL).
By submitting your contact information on this form you are providing your consent to receive information from Rotman Executive Programs.
If you have questions, please refer to http://www.fippa.utoronto.ca/ or http://www.fightspam.gc.ca or contact us at firstname.lastname@example.org or 416.978.6690.
1. Cancellation Policy
Cancellations must be received in writing. Cancellations made greater than 45 days of the program start date receive 100% refund minus an administrative charge as follows:
- $500 charge for programs over $1000, or
- $150 charge for programs $1000 or less
Participants who need to cancel and have previously deferred will lose 100% of program fee paid.
Cancellations made within 45 days of the program start are subject to the penalties listed in Section 3.
2. Deferral Policy
Participants needing to defer their enrolment to a Rotman Executive Program can do so only if:
- A request is submitted in writing
- There is no previous deferral
- The deferral is within two (2) years of the date of the original invoice
- The program fee has been paid in full.
A participant can be substituted on the same program session without incurring any penalties, provided the substitute meets the program criteria and is accepted. Participants may also defer to a different program and is subject to availability, and participants will assume price differences of the program fee. No refunds given to programs with lesser cost.
Deferrals made within 45 days of the program start are subject to the penalties listed in Section 3.
3. Cancellation & Deferral Penalties
Due to program demand and pre-program preparation:
- All cancellations made between 16-45 calendar days of the program start date are subject to a penalty of 50% of the program fee
- All cancellations made within 15 calendar days of the program start date are subject to a penalty of 100% of the program fee
- All deferrals made within 45 days of the program start date are subject to an administrative charge as follows:
• $500 charge for programs over $1000, or
• $150 charge for programs $1000 or less
- All participants must follow our deferral policy as outlined in Section 2.
4. Program Cancellation by Rotman
The Rotman School reserves the right to cancel or change dates of any executive program. In the unlikely event that Rotman Executive Programs cancels the program, all program fees will be fully refunded. Participants are responsible for their individual travel arrangements and costs. Travel insurance is recommended in the unlikely event that a program is cancelled or dates change – please ensure that the travel insurance purchased covers this type of cancellation.
5. Fee Payment
Deposits are required at the time of application (refundable only to applicants not accepted to the program). The balance of the program fee is due 30 days after receipt of invoice or 30 days before program start date, whichever is first. Full workshop fees are due upon registration unless the applicant is using our alumni discount program.
6. Fee Reduction/Tax Information
Employment Related Training Tax Information
If the program is employment related training, then the university must receive a letter from the employer confirming that the program constitutes such training within the meaning of Canada Revenue Agency's S2-F3-C2, Benefits and Allowances Received from Employment. Generally, the Bulletin states that where the training is taken for the benefit of the employer, there is no taxable benefit to the employee.
Select programs are HST exempt. Each program page lists whether or not HST applies, and your application will reflect the correct amount automatically. If you have any questions about HST, please contact our team at email@example.com.
If the tuition fee is paid by the company, it is the company’s responsibility to determine whether the fees paid on behalf of the individual is a taxable benefit and should or should not be included on his/her T4 slip.
To confirm employment related training, please download the following template, print on company letterhead and email to our admissions team at firstname.lastname@example.org.
Download: Letter Template
Non-Employment Related Tax Information
A discount is a taxable benefit to the individual participant and should be included on the individual’s tax return if the program is non-employment related training.
The university has a legal obligation to report the discount amount (considered a bursary) to Revenue Canada by issuing a T4A slip to the individual at the end of the year.
The individual is responsible to report the discount (bursary) to Revenue Canada and claim the education credit (if applicable). Refer to Revenue Canada tax guide for eligibility.
Tuition receipts will be issued for the full amount of the tuition fee less the cost of meals and study materials, if applicable. The T2202A form (Tuition, Education and Textbook Amounts Certificate) will be issued for only eligible programs; which are programs that run for three consecutive weeks or more.
The receipts are issued by the Finance Department, and are sent out by the end of February for the previous calendar year. If you have any questions, please contact Ian Kerr at email@example.com or by phone at 416.946.0730.
7. Discount Limitations
Where program applicants are eligible for more than one fee reduction, for example an alumni discount and a partnership organization discount, only one discount will be applied towards the tuition fee. It is the policy of Rotman Executive Programs to honour the greater of the two discounts. Discounts are not redeemable for cash.
8. Application Policy
Program certificates will not be awarded if the participant is absent for more than one day of the program.
9. Entry Requirements to Canada
Please note: Citizens of certain countries and territories now need a visa to visit or transit Canada. For more information and a full list of countries please visit: http://www.cic.gc.ca/english/visit/visas-all.asp